📄 Scanning to SharePoint: Streamline Your Document Management with Data Solutions Group

Managing paper documents in today’s fast-paced business world can be time-consuming and inefficient. Fortunately, transitioning to a digital workspace offers both convenience and compliance. Scanning to SharePoint allows organisations to access, share, and store files securely. At Data Solutions Group, we specialise in transforming your physical records into fully searchable, digital files stored safely in SharePoint.

🔹 Why Scan to SharePoint?

Scanning documents directly into SharePoint brings multiple benefits for your business:

📂 Centralised Storage – Store all files in one secure location, accessible to authorised staff anytime, anywhere.
🤝 Enhanced Collaboration – SharePoint allows teams to review and edit documents simultaneously.
🛡️ Improved Compliance – Digitally storing documents helps your organisation meet GDPR, ISO 9001:2015, and other regulatory standards.
💰 Time and Cost Savings – Reduce physical storage, speed up document retrieval, and simplify workflows.

By partnering with Data Solutions Group, your documents are handled securely and efficiently, ensuring both accuracy and compliance.

🔹 Our Scanning Process

We follow a clear and efficient workflow to ensure your documents are ready for SharePoint:

🚚 Document Collection
We securely collect documents from your office or storage facilities, maintaining a full chain of custody.
🗂️ Preparation and Indexing
Documents are prepared for scanning, staples removed, and metadata added for easy searching in SharePoint.
📷 High-Quality Scanning
Using advanced scanners, we create high-resolution, searchable PDFs compatible with SharePoint.
☁️ Upload to SharePoint
Files are organised according to your preferred folder structure and access permissions.
🗑️ Secure Disposal (Optional)
If required, we securely destroy original documents once digital copies are confirmed.

🔹 Benefits of Working with Data Solutions Group

Choosing Data Solutions Group for scanning to SharePoint ensures you receive:

✅ Expert Compliance – All scanning and storage follow GDPR, BS 10008, and ISO 9001:2015 standards.
✅ Tailored Solutions – We adapt our processes to suit projects of any size, from a few files to thousands of boxes.
✅ Reliable Support – Our team provides training, troubleshooting, and ongoing document management guidance.

🔹 Industries We Serve

We support multiple sectors, helping them digitise their workflows efficiently:

⚖️ Legal – Secure scanning of contracts, case files, and correspondence.
🏥 Healthcare – Digitising patient records while maintaining strict compliance.
💼 Finance – Streamlined storage for invoices, reports, and accounts.
🏗️ Construction & Engineering – Easy access to project files from any device.

❓ FAQs – Scanning to SharePoint

Q: Can you handle both small and large volumes of documents?
A: Absolutely! We manage projects ranging from a few hundred pages to thousands of files, tailored to your needs.

Q: Is my data secure during scanning?
A: Yes. All documents are transported, scanned, and uploaded following strict GDPR and ISO standards.

Q: Can scanned documents be searchable in SharePoint?
A: Definitely. We use OCR (Optical Character Recognition) to make all scanned documents fully searchable.

Q: What if I still need access to physical documents?
A: We can return documents after scanning or securely dispose of them according to your instructions.

🔹 Ready to Digitise Your Documents?

Transition to a more efficient, secure, and collaborative document management system today. Data Solutions Group is your trusted partner for professional scanning to SharePoint.

📞 Call us now on 01625 400250
🌐 Or request a free quote here: Contact Us HERE