Invoice Scanning with OCR

Document Scanning

Invoice Scanning with OCR

📄 Invoice Scanning with OCR – Streamline Finance Operations

In today’s fast-paced business environment, managing paper invoices manually is both time-consuming and error-prone. At Data Solutions Group, we help organisations streamline their finance operations with invoice scanning and OCR (Optical Character Recognition) technology.

🔍 What Is Invoice Scanning with OCR?

Invoice scanning is the process of digitising paper invoices into electronic files, while OCR extracts key information such as:

  • Supplier name

  • Invoice number

  • Date

  • VAT breakdown

  • Line-item details

  • Total payable amount

OCR eliminates the need to manually rekey invoice data, speeding up processing and reducing human error.

💡 Why Use OCR for Invoice Scanning?

✅ Improve Accuracy

Automated data extraction ensures greater accuracy than manual input.

✅ Save Time

OCR drastically cuts down the time spent on processing and approval workflows.

✅ Go Paperless

Digital invoices are easier to store, search, and share – no more filing cabinets.

✅ Enhance Compliance

Retain digital audit trails for HMRC and GDPR compliance.

🏢 Who Benefits from OCR Invoice Scanning?

Document scanning with OCR is ideal for:

  • Accounts Payable departments

  • Finance teams

  • Shared service centres

  • SMEs and large enterprises

Whether you process 50 or 50,000 invoices per month, OCR can scale with your needs.

🔁 Seamless Integration with Your Finance Systems

Our OCR solution integrates with popular platforms like:

  • Sage

  • QuickBooks

  • Xero

  • SAP

  • Microsoft Dynamics

We can deliver scanned invoice data in your required format – CSV, XML, or direct database import.

🛠️ Our Process

  1. Collection: We collect your physical invoices securely.

  2. Preparation: Staples removed, pages sorted, and scanned to high resolution.

  3. OCR & Indexing: Key fields are automatically extracted and verified.

  4. Export: Data and images are delivered to your chosen system or cloud storage.

🔒 Secure, GDPR-Compliant Invoice Digitisation

We follow strict security protocols to ensure all data remains private and fully GDPR-compliant, including encrypted transfers and secure disposal of paper copies.

🎯 Try Before You Commit

Not sure if OCR invoice scanning is right for you? We offer free sample scanning, so you can see the quality and accuracy of our services before going ahead.

Request a Free Sample ➜

📞 Ready to Streamline Your Finance Team?

Speak to our team today about invoice scanning within the Accounts department and how we can support your finance operations.

📍 Based in the UK
📞 01625 400250
✉️ info@datasolutionsgroup.co.uk