How Much Is Document Scanning?

At Data Solutions Group, we frequently hear the question: “How much does document scanning cost?” Pricing can vary widely depending on factors such as document volume, file type, and the level of service required. Understanding these variables helps businesses plan effectively and select a solution that fits both their needs and their budget.

Key Factors That Influence Document Scanning Costs

Several elements determine the overall price of a document scanning project:

Volume of Documents
The total number of pages is one of the primary cost drivers. Large projects often benefit from reduced per-page rates, making high-volume scanning more cost-effective in the long run.
Document Type and Size
Standard A4 or A3 documents are straightforward to scan, whereas bound volumes, non-standard sizes, or delicate materials require extra handling. As a result, additional care may increase the overall cost.
Scanning Resolution and Quality
High-resolution scanning captures every detail accurately. While this may add slightly to the price, it ensures digital records are clear, searchable, and legally admissible.
Indexing and Organisation
If documents need to be indexed for easy search and retrieval, the added service can affect pricing. Nonetheless, the time saved in locating files later often justifies the investment.
Delivery and Storage Options
Costs may differ depending on whether digital files are delivered via secure cloud storage, a local server, or encrypted drives. Additionally, optional secure destruction after scanning can be included.

Typical Pricing Examples

Although every project is unique, the following figures provide a general guide:

Service Type	Approximate Cost	Notes
Standard A4 scanning	£0.25 – £0.50 per page	Suitable for invoices, contracts, and administrative files
High-resolution or A3 scanning	£0.50 – £1.00 per page	Ideal for drawings, maps, or technical documents
Indexing per document	£0.10 – £0.30 per item	Ensures easy search and retrieval in digital systems
Secure document destruction	£2 – £5 per box	Optional service following GDPR and BS 10008 compliance

These figures are indicative. An accurate quote depends on your specific project, the condition of your documents, and any special requirements.

How to Get an Accurate Quote

To determine the exact cost for your business, consider the following steps:

Start with a document audit to assess the volume, size, and type of materials.
Identify any special requirements, such as high-resolution scanning, indexing, or secure destruction.
Contact our team for a personalised quote based on your needs.

By following these steps, you ensure that your scanning project is both cost-effective and compliant with industry standards.

Why Choose Data Solutions Group

Partnering with Data Solutions Group guarantees a professional, secure, and efficient scanning process. Our services:

Comply with GDPR, BS 10008, and ISO 9001:2015 standards.
Cover the full process, from collection and scanning to indexing and digital delivery.
Support businesses of all sizes across sectors such as healthcare, legal, education, and finance.

Additionally, our flexible solutions are designed to meet your budget while maximising the benefits of digitisation.

Ready to Find Out How Much Your Document Scanning Will Cost?

Contact Data Solutions Group today to arrange a free consultation or receive a personalised quote. By taking this first step, your business can start saving space, improving efficiency, and moving confidently toward a fully digital records system.

📞 Call us today on 01625 400250 or
💬 Request a Free Quote Online — we’re happy to arrange a consultation or site visit.

Data Solutions Group – Trusted for Secure, Affordable & Compliant Document Scanning