Document Scanning in York

Fast, Secure, and Cost-Effective Solutions for Your Business

At Data Solutions Group, we help you turn paper archives into searchable digital records. Whether you run a business, manage a council department, or work in healthcare, our services fit your needs perfectly. Moreover, we operate across York and North Yorkshire, including Clifton, Fulford, Acomb, Heslington, and central York, so we can collect files quickly and securely.

In fact, digitising your documents not only frees up office space but also boosts workflow efficiency and ensures compliance.

Why Digitise Your Documents?

Paper records can slow down your team and create compliance risks. Therefore, going digital delivers several advantages:

Instant Access – find documents in seconds from any location.
Space Savings – reduce both on-site storage and off-site archive costs.
Better Security – we protect sensitive information with encryption and password controls.
Compliance Peace of Mind – meet GDPR, ISO 9001:2015, and BS 10008 standards.
Smarter Workflows – OCR and indexing make your files searchable and easy to manage.

Furthermore, clients notice faster decision-making and smoother collaboration once we digitise their records.

👉 Learn more about our Business Continuity & Disaster Recovery support.

How Our Scanning Process Works

We designed our scanning process to be secure, efficient, and hassle-free. First, we collect files directly from your York office using GPS-tracked vehicles. Next, our team removes staples and bindings carefully to prepare documents for scanning.

High-Quality Scanning – we scan in black & white, greyscale, or full colour.
OCR & Indexing – we convert files into searchable PDFs and organise them for easy retrieval.
Quality Checks – our team reviews each batch to ensure clarity and accuracy.
Digital Delivery – we send files via encrypted media or secure cloud upload.
Secure Disposal – we safely destroy originals and provide full certification if required.

Additionally, every stage is monitored to maintain security and compliance standards. As a result, your documents are handled professionally and securely.

Who We Help in York

Our services support a wide variety of organisations. For example, businesses benefit from digitising contracts, HR files, and finance records. In addition, healthcare providers often need patient files, medical notes, and NHS records digitised securely. Meanwhile, educational institutions rely on us to manage student records, exam papers, and administrative files efficiently.

Moreover, local councils choose DSG for planning files, housing records, and HR documentation. Engineering and manufacturing companies also trust us to digitise technical manuals, drawings, and specifications. As a result, all sectors streamline workflows and access important documents quickly.

Large Format Scanning for York Businesses

Do you work with architectural drawings, construction plans, or large engineering documents? In that case, our large format scanning for A0, A1, A2, and A3 files is ideal. Consequently, we digitise technical documents in high resolution, making them easy to share across teams and access instantly.

On top of that, large-format scanning reduces physical storage needs and protects documents from damage or loss.

Why York Businesses Choose DSG

Local Service – we provide fast collections across York, Clifton, Fulford, Acomb, Heslington, and surrounding areas.
Trusted Security – we maintain strict chain of custody with complete audit trails.
Certified Compliance – we meet ISO 9001:2015, BS 10008, and GDPR standards.
Flexible Pricing – perfect for scanning a few files or entire archives.

Not only that, our friendly team is always ready to answer questions and guide you through the process. Therefore, partnering with DSG is simple, secure, and cost-effective.

Get a Free Quote for Document Scanning in York

Ready to free up space and improve efficiency? Our York-based scanning team is here to help.

📞 Call us on 01625 400250
🌐 Or request a Free Quotation today. Click HERE