Document Scanning in Solihull

Document Scanning in Solihull

📄 Document Scanning in Solihull

At Data Solutions Group, we provide secure, efficient, and fully compliant document scanning in Solihull and the surrounding areas. Whether you’re based in Shirley, Knowle, Dorridge, or the town centre, we help you reduce storage costs, improve compliance, and transform paper files into easily accessible digital records.

🖨️ Comprehensive Document Scanning Solutions

Our Solihull scanning bureau handles every type of document, from everyday office files to highly specialised records:

  • 📂 General documents – HR files, invoices, contracts, and correspondence

  • 📐 Large-format drawings – Blueprints, engineering plans, and site maps (Drawing Scanning Services)

  • 🗂️ Microfilm and microfiche – Secure digitisation of legacy archives

  • 🌈 Colour, greyscale, and black & white scanning

  • 🏛 Fragile and historical records – Linen plans, acetate, and archive material

Whether you need a one-off project or regular bulk scanning, we provide a fully managed service from collection to delivery.

🔍 OCR Searchable PDFs – Instant Access to Your Information

We use OCR (Optical Character Recognition) to make your scanned files fully searchable. This means you can find documents instantly without manually trawling through folders.

✅ Benefits of OCR PDFs:

  • Keyword search across multiple documents

  • No software licences required

  • Minimal IT involvement

  • 100% compatible with Adobe Reader and most document systems

Learn more about OCR scanning

🧩 Sector-Specific Scanning in Solihull

We understand that every industry has different requirements. That’s why we tailor our scanning processes to meet sector-specific compliance and operational needs:

  • 🏗 Construction & Planning: Building control files, site drawings, and planning applications

  • ⚖️ Legal: Case files, contracts, and court bundles with full audit trails

  • 🏥 Healthcare: Patient records and medical files digitised securely and confidentially

  • 🎓 Education: Student records, safeguarding files, and admissions documents

  • 🏭 Manufacturing & Logistics: QA records, delivery notes, and supplier invoices

🔒 Accredited Quality and Compliance

We follow strict security procedures and industry standards to ensure your documents are safe and legally admissible:

  • ✅ ISO 9001:2015 – Quality management

  • ✅ PD0008 / BS 10008 – Legal admissibility of scanned records

  • ✅ GDPR compliance – Secure handling of personal and sensitive data

  • ✅ Regular internal audits and quality checks

🚛 Fast, Secure Collections Across Solihull

We provide secure collections across Solihull and the West Midlands, using tracked vehicles and vetted staff. Common collection areas include:

  • Solihull Town Centre and Touchwood

  • Shirley, Knowle, and Dorridge

  • Olton and Hall Green

  • Blythe Valley and Monkspath

  • Surrounding areas including Birmingham Business Park

Learn about our document collection process

🏗 Building Control & Planning File Scanning in Solihull

We specialise in digitising planning applications, building control files, site drawings, and compliance records for local authorities and developers in Solihull.

✅ Faster access for planning teams and contractors
✅ Secure, GDPR-compliant digital storage
✅ OCR-enabled search for instant file retrieval
✅ Reduced storage costs and improved record accuracy

Find out more about building file scanning

🎁 Free Sample Scanning

Want to see the quality of our work before committing? We offer free sample scanning for Solihull businesses, so you can try our service with no obligation.

Or take a moment to have a look around the Solihull HERE 

📞 Contact Our Solihull Team

Ready to digitise your documents and improve efficiency?

📞 Call us on 01625 400250
📩 Or request a free quote online

We help organisations across Solihull unlock the benefits of paperless working with secure, professional scanning services.