Document Scanning in Manchester

Document Scanning in Manchester

Document Scanning in Manchester

📄 Document Scanning in Manchester

Managing mountains of paperwork can be overwhelming for any organisation. Whether you are an aerospace manufacturer in Trafford Park, an NHS Trust in Central Manchester, or a corporate office in Spinningfields, the need for secure and efficient document management has never been greater. That’s where Data Solutions Group comes in.

We provide professional, fully GDPR-compliant document scanning services in Manchester, designed to transform the way you store, access, and manage critical information. By converting bulky paper files into high-quality digital formats, we help you reduce storage costs, improve workflow efficiency, and strengthen compliance with UK regulations such as BS 10008.

From handling sensitive patient records for healthcare providers to digitising technical drawings for the aerospace and industrial sector, our experienced team delivers solutions tailored to your industry’s exact requirements. With a secure chain of custody, advanced scanning technology, and local support, you can trust us to protect your information at every stage of the process.

🌍 Supporting Manchester’s Key Industries

Manchester is a hub for diverse industries, and at Data Solutions Group we provide secure and compliant document scanning services tailored to the needs of each sector. By digitising records, organisations across Greater Manchester benefit from faster access, reduced costs, and improved compliance.

✈️ Aerospace

From technical drawings to compliance logs, aerospace organisations require precision and security. Our scanning solutions ensure:

🏭 Manufacturing

Manufacturers generate high volumes of paperwork, from production records to safety compliance. We help by:

  • 📊 Streamlining access to QA and production files

  • 🏢 Reducing reliance on costly paper storage

  • 💷 Cutting administrative overheads through digitisation

  • Further information is available here

🏘️ Housing Associations

With tenant records, contracts, and compliance files, housing providers face huge paper demands. Our service offers:

  • 📂 Digitisation of tenant agreements, repair logs, and property files

  • 🔍 Fast retrieval with searchable archives

  • 🔒 Secure handling of personal and sensitive information

  • Additional information can be found here

🏥 Healthcare

NHS Trusts, clinics, and private healthcare providers rely on secure record management. Our scanning supports:

  • 🩺 Safe digitisation of patient and medical files

  • ⚖️ Compliance with GDPR and NHS data standards

  • ⏱️ Faster access for clinical and admin staff

  • We have a dedicated information here 

🎓 Education

Schools, colleges, and universities hold large archives of student, staff, and exam records. We help by:

  • 📚 Digitising student files, safeguarding documents, and archives

  • 🔎 Enabling keyword searches across thousands of records

  • 🏢 Freeing up storage space in education facilities

  • Further Education here 

⚖️ Legal

Law firms and courts depend on accurate record-keeping. Our services ensure:

  • 📄 Secure scanning of case files, contracts, and deeds

  • ⚖️ Compliance with BS 10008 for legal admissibility

  • 🔍 Instant access to documents for case preparation

  • More legal data here

🚚 Logistics

From delivery notes to compliance records, logistics firms deal with endless paperwork. We provide:

  • 📑 Scanning of invoices, delivery dockets, and customs records

  • ⏱️ Faster processing and document retrieval

  • 💷 Reduced storage costs across warehouses and offices

  • Dedicated information can be found here

By working with Data Solutions Group Manchester, organisations in these sectors gain a future-proof digital archive that enhances efficiency, security, and compliance.

🖨️ Secure Scanning for Every Document Type

Our Manchester scanning bureau is fully equipped to handle all document types and sizes:

From one-off projects to ongoing scanning requirements, we manage the entire process—from secure collection to final delivery—with guaranteed quality and full GDPR compliance.

🔍 OCR Searchable PDFs – Instant Digital Access

We use advanced OCR (Optical Character Recognition) technology to convert paper files into fully searchable PDFs. Your documents become instantly accessible without the need for specialist software.

✅ Benefits of OCR PDFs:

  • Search by keywords across multi-page documents

  • No software licences or hidden fees

  • Minimal IT involvement required

  • 100% compatible with Adobe Reader

Discover our OCR scanning services

🧩 Sector-Specific Scanning Solutions

Each sector has unique compliance and operational requirements. We tailor our scanning services to meet your exact needs:

  • 🏭 Manufacturing: Technical drawings, QA documentation, and production records digitised to ISO standards.

  • ⚖️ Legal: Secure scanning of case files, contracts, and correspondence with full audit trails.

  • 🚚 Logistics: Digitise delivery notes, PODs, and shipping manifests for faster processing.

  • 🏥 Healthcare: Confidential patient records scanned to NHS information governance standards.

  • 🎓 Education: Student files, safeguarding records, and admissions data securely indexed.

🔒 Compliance and Quality You Can Trust

Your data security is our top priority. Our Manchester scanning services meet the highest UK standards:

  • ✅ ISO 9001:2015 – Quality Management

  • ✅ ISO 27001 – Information Security

  • ✅ PD0008/BS 10008 – Legal admissibility of scanned documents

  • ✅ BS EN 15713 – Secure document destruction

  • ✅ Full GDPR compliance with regular internal audits

Learn more about our compliance and certifications

🚛 Fast, Reliable Collections Across Manchester

With excellent access to the M56, M60, M61, M62, and M66, our secure collection teams cover all of Greater Manchester, including:

  • Manchester City Centre, Salford, and Trafford Park

  • Eccles, Urmston, Stretford, and Sale

  • Stockport, Hyde, and Ashton

  • Rochdale, Bury, and Middleton

  • Bolton and surrounding areas

  • Or See what Manchester has to offer HERE

See how our document collection works

🖨️ What We Scan

We digitise a wide range of records for Manchester businesses:

  • General paperwork – HR files, invoices, and correspondence

  • Large-format – Engineering drawings, blueprints, and maps

  • Fragile or historical archives – Linen plans, microfilm, and acetate

  • OCR-enabled PDFs – Searchable and desktop-ready

Whether it’s a one-off archive project or an ongoing requirement, we provide a fully managed service from start to finish.

🏗️ Scanning Building Control & Planning Files in Manchester

Managing paper-based planning and building control files can be time-consuming and take up valuable office space. At Data Solutions Group, we help local authorities, housing associations, and construction firms across Manchester digitise their building records quickly, securely, and in full compliance with UK regulations.

What We Scan

  • Planning applications and approvals

  • Building control inspection reports

  • Site drawings and blueprints

  • Compliance certificates and supporting documents

  • Historical planning archives and microfilm records

Why Digitise Building Control & Planning Files?

✅ Faster access for planning officers, surveyors, and contractors
✅ Secure digital storage with full GDPR compliance
✅ OCR-enabled search to locate files instantly
✅ Integration with document management systems or shared drives
✅ Reduced physical storage costs and risks of document loss

We’ve worked with councils and property developers across Greater Manchester, from Manchester City Council to local authorities in Stockport, Bolton, and Salford, helping them transform their records into accessible digital archives.

Further information on scanning Planning & Building Control Scanning HERE

Learn more about Building at Manchester building control HERE

Learn more about our Planning at Manchester Planning control HERE

❓ Frequently Asked Questions About Document Scanning in Manchester

Do you provide aerospace and industrial document scanning in Manchester?

Yes. We scan engineering drawings, technical manuals, compliance reports, and other industrial documents. Large-format plans can be digitised into high-quality, searchable files.

Can you scan NHS and healthcare records securely?

Absolutely. Our scanning is fully compliant with GDPR and NHS Digital security standards. We maintain a secure chain of custody, ensuring patient data is protected at every stage.

How do you ensure compliance with industry standards?

We follow strict BS 10008 guidelines for digital documents, ensuring scanned files hold evidential weight. Healthcare and aerospace clients benefit from our adherence to both legal and sector-specific compliance requirements.

What file formats do you provide after scanning?

We can supply files in PDF, TIFF, or OCR-enabled searchable formats, and we can also integrate directly into systems such as SharePoint, EPR platforms, or other document management software.

Can original paper files be securely destroyed after scanning?

Yes. Once you approve the digital versions, we can shred and recycle originals in line with BS EN 15713 standards. This provides a complete, secure custody process.

🎁 Free Sample Scanning for Manchester Businesses

Not sure if document scanning is right for you? Try before you commit. We offer free sample scanning so you can see the quality of our service with your own documents—no obligation required.

📞 Contact Our Manchester Team

Ready to reduce storage costs, improve compliance, and unlock the benefits of digital files?

📞 Call us now on 01625 400250
📩 Or CLICK HERE for a tailored quote