📄 Document Scanning in Lancaster

At Data Solutions Group, we provide secure, cost-effective, and fully compliant document scanning in Lancaster to businesses and public sector organisations in Lancaster and the surrounding areas. Whether you’re based in Morecambe, Heysham, Carnforth, or the wider Lancashire region, we help you reduce storage costs, improve compliance, and transform paper files into efficient digital archives.

🖨️ Complete Document Scanning Solutions

Our Lancaster scanning bureau is equipped to handle all document types, from everyday office paperwork to highly specialised records:

📂 General office documents – HR files, invoices, contracts, and correspondence
📐 Large-format drawings – Blueprints, engineering plans, and site maps (Drawing Scanning Services)
🗂 Microfilm and microfiche – Digitising legacy archives securely
🌈 Colour, greyscale, and black & white scanning
🏛 Fragile and historical archives – Linen plans, acetate, and rare materials

Whether you need one-off scanning or ongoing bulk digitisation, our team manages everything from secure collection to final delivery.

🔍 OCR Searchable PDFs for Faster Access

We use advanced OCR (Optical Character Recognition) technology to turn scanned files into fully searchable PDFs. This enables quick keyword searches without specialist software.

✅ Benefits of OCR PDFs:

Instantly find files by name, address, or reference
No software licences required
Minimal IT involvement
100% compatible with Adobe Reader

Learn more about OCR scanning

🚀 Aerospace Document Scanning in Lancaster

Lancaster has a strong aerospace and advanced engineering presence. We work with manufacturers, suppliers, and research organisations to digitise critical aerospace records, helping teams reduce compliance risks and speed up document retrieval.

We scan:

Technical drawings and CAD printouts
Quality assurance and test documentation
Engineering change records
Production and maintenance logs
Compliance certifications

✅ PD0008 / BS 10008 compliant for legal admissibility, further information HERE
✅ ISO 9001 and ISO 27001 accredited, additional information HERE
✅ Secure chain of custody for sensitive data

🏥 NHS & Healthcare Scanning in Lancaster

We support NHS Trusts, private healthcare providers, and GP practices across Lancaster with secure, GDPR‑compliant document scanning.

We digitise:

Patient medical records
Referral letters and clinical notes
Lab reports and imaging files
HR and payroll documentation
Compliance and audit files

✅ NHS information governance compliant
✅ OCR-enabled for quick record retrieval
✅ Strict confidentiality and secure handling

Explore our healthcare scanning services

🎓 University & Education Document Scanning in Lancaster

As home to Lancaster University and several leading colleges, the region generates vast amounts of paper-based student, staff, and administrative records. We help universities, colleges, and schools digitise their archives securely, ensuring quick access and full compliance with UK data protection standards.

Why not take a look at the great Lancaster University HERE

We Scan:

Student records and admissions files
Exam papers and coursework submissions
HR and payroll files for academic staff
Research documentation and lab notebooks
Governance and compliance records

Benefits for Universities and Colleges

✅ Faster access to digital student and staff files
✅ Full GDPR and BS 10008 compliance
✅ OCR-enabled scanning for keyword search
✅ Secure chain of custody for sensitive data
✅ Integration with document management systems

🌍 Areas We Cover Around Lancaster

Our secure document collection service covers the whole Lancaster area and beyond, including:

Lancaster city centre
Morecambe and Heysham
Carnforth and Halton
Galgate and Glasson Dock
Overton, Bolton-le-Sands, and surrounding areas

Or simply take a look around HERE

Learn about our secure document collection process

🔒 Security and Compliance

We meet the highest UK compliance standards to keep your data safe:

✅ ISO 9001:2015 – Quality management
✅ ISO 27001 – Information security
✅ BS 10008 – Legal admissibility of scanned documents
✅ GDPR compliance – Secure data handling
✅ BS EN 15713 – Secure destruction (where required)

View our certifications and compliance

❓ Frequently Asked Questions About Document Scanning in Lancaster

How secure is your document scanning service in Lancaster?

Our scanning follows strict security standards, including GDPR and BS 10008 compliance. Documents are tracked at every stage, handled only by authorised staff, and stored in access-controlled facilities with CCTV monitoring.

Can you collect documents directly from our Lancaster office?

Yes. We offer secure collections from your location in Lancaster and the surrounding areas. All collections are carried out in GPS-tracked vehicles operated by vetted staff.

What types of documents can you scan?

We scan a wide variety of documents, including invoices, HR files, medical records, legal documents, and large-format plans. Whether paper-based or bound, we can digitise them to high-quality searchable formats.

How do we access the scanned files?

You can access your scanned files through a secure online portal, encrypted transfer, or password-protected media. Files can also be integrated directly into your existing document management system, such as SharePoint.

Do you provide secure shredding after scanning?

Yes. Once you have approved the scanned versions, we can securely shred and recycle the original documents to BS EN 15713 standards, ensuring a full compliance chain.

🎁 Free Sample Scanning

Not sure if scanning is right for you? We offer free sample scanning so you can see the quality of our work with your own documents before committing.

📞 Contact Our Lancaster Team

Ready to streamline your document management?

📞 Call us: 01625 400250
📧 Email: info@datasolutionsgroup.co.uk
🔗 Request a Free Quote Online