✅ How Our Collection & Delivery Process Works

1. 📞 Booking Your Collection

Once you accept our quote, we’ll arrange a collection date that suits you. You can choose:

• Same-day or scheduled collections

• One-off or recurring pickups

• Off-peak times to avoid business disruption

🟨 Flexible scheduling available for evenings or weekends by request.

2. 📦 Secure Collection of Documents

Our trusted drivers will collect your files from any UK location — from a corporate office to a storage unit or off-site archive facility. We handle:

• Archive boxes

• Loose paper files

• Lever arch folders

• Large-format plans and drawings

Every collection follows a strict chain-of-custody protocol, with tracking and sign-off at every stage.

3. 🏢 Transport to Our Secure Scanning Facility

Your documents are transported in GPS-tracked, unmarked vehicles directly to our ISO 27001-accredited scanning bureau. We offer:

• Sealed crates or boxes

• Barcode tracking

• Optional tamper-evident seals

4. 📁 Scanning, Indexing & Digital Delivery

Once scanning is complete, your digital files are delivered via:

• Secure encrypted download link (standard)

• SharePoint or third-party system upload

• USB drive or encrypted hard drive (optional)

We’ll also return your index files, OCR-enabled PDFs, and metadata as agreed.

5. 🔁 Return or Certified Destruction of Paper Files

After scanning, you choose what happens next:

• 📦 Return via courier

• 🔐 Secure storage (short or long-term)

• ♻️ Certified shredding and disposal with full audit trail

Need retention periods followed? We can scan-on-demand and dispose of files only after written approval.

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🔐 Built for Security & Compliance

• 📋 Full audit trail from collection to delivery

• 🔐 GDPR-compliant

• 🧍‍♂️ Trained and vetted staff only

• 🚚 Secure transport and handling throughout

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📍 Where We Collect From

We offer nationwide document collections, including:

• Greater Manchester, Cheshire, Liverpool

• Birmingham, West Midlands, and Staffordshire

• Yorkshire, Derbyshire, and Nottingham

• London, South East and Home Counties

• North Wales and the North West

• And everywhere in between

Visit our Local Scanning Services page to see if we already operate in your area.

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💬 Want to Schedule a Collection?

Call 01625 400250 or send us a message to arrange your document collection. We’ll guide you through the process and answer any questions.

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Related Pages:

• 📄 Document Scanning Services

• 🔐 GDPR & Data Security

• 📦 Archive Box Scanning

• 📬 Request a Free Sample

• 🧾 Document Preparation

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Data Solutions Group
Trusted by Councils, NHS Trusts, and Businesses Across the UK