Document Scanning in Northampton

Document Scanning in Northampton

Document Scanning in Northampton

📄 Document Scanning in Northampton

At Data Solutions Group, we deliver secure, efficient, and fully GDPR-compliant document scanning services in Northampton. Whether you’re based in the town centre, Brackmills, or Kingsthorpe, we help businesses, schools, healthcare providers, and councils reduce paper clutter and gain control of their records.

With over 20 years of industry experience, we understand the importance of accuracy, confidentiality, and speed. From one-off scanning jobs to large-scale archive conversions, we tailor our service to meet your needs.

Further information on area of Northampton try HERE

🚚 Local Collection Across Northampton

We provide fast and secure collection of physical files from locations across Northampton and surrounding areas, including:

  • Abington

  • Duston

  • Kingsthorpe

  • Brackmills

  • Moulton Park

  • Weston Favell

  • Upton

  • Plus nearby towns like Wellingborough, Towcester, and Daventry

Our fully vetted team uses tracked vehicles to transport your documents safely to our ISO-accredited scanning bureau.

👉 Learn more about secure document collection

🗃️ What We Scan

We can digitise virtually any document type, in any condition or format. Our most common scanning jobs include:

📂 HR files and personnel records
🧾 Accounts payable and financial paperwork
📐 Large-format plans, engineering drawings & site maps
📑 Legal case files and tenancy agreements
🏥 GP, care home and hospital records
🏛️ Council archives, building control & planning applications
🏫 Safeguarding, SEND and pupil records

We also scan bound books, ring binders, stapled sets, and historical files. Every batch is manually prepared for accuracy and quality.

👉 Explore our document preparation process

🔍 OCR Scanning – Search Your Files Instantly

Our scanning service includes Optical Character Recognition (OCR) as standard. With OCR, your PDFs become fully searchable by name, keyword, reference number, or date — perfect for quick lookups.

OCR helps you:

✅ Retrieve files in seconds
✅ Meet audit and compliance deadlines
✅ Improve document access and workflow
✅ Integrate with systems like SharePoint or your DMS

👉 Read more about OCR document scanning

🔐 GDPR Compliant & Fully Certified

When you work with us, your data is always protected. We’re certified to:

  • ISO 27001 – Information Security

  • ISO 9001 – Quality Management

  • Full GDPR compliance

We also provide:

🔒 Chain-of-custody tracking
🧾 Certificates of destruction (if you choose shredding)
💾 Encrypted digital delivery
🔁 Free digital retrievals
👤 A dedicated account manager

👉 See our data protection policy

💬 Who We Help in Northampton

We work with a wide range of clients in and around Northampton:

🏢 SMEs digitising HR and finance documents
🏫 Schools and academies archiving pupil and SEND records
🏠 Housing providers scanning tenant files, plans and void reports
🏥 GP practices and care homes needing secure medical record scanning
🏛️ Local authorities converting planning files and historic records

👉 View industry-specific scanning services

📞 Start Your Scanning Project in Northampton

Ready to go paperless? Whether you need to scan a single cabinet or a warehouse of files, we’re here to help.

📞 Call us today on 01625 400250
💬 Or Request a Free Quote Online

We offer free consultations and site visits across Northamptonshire.

Data Solutions Group – Trusted by Northampton's organisations for compliant, efficient, and cost-effective document scanning.