Document Scanning in Northampton

Document Scanning in Northampton

Document Scanning in Northampton

📄 Document Scanning in Northampton

At Data Solutions Group, we deliver secure, efficient, and fully GDPR-compliant document scanning services in Northampton. Whether you’re based in the town centre, Brackmills, or Kingsthorpe, we help businesses, schools, healthcare providers, and councils reduce paper clutter while gaining full control of their records.

Furthermore, with over 20 years of industry experience, we understand the importance of accuracy, confidentiality, and speed. Therefore, whether you need a one-off scanning job or a large-scale archive conversion, we tailor our service to meet your specific requirements.

In addition, by digitising your documents, you can improve accessibility, streamline workflows, and enhance security, which ultimately allows your team to focus on what matters most. Moreover, our local presence ensures flexible collection options and fast turnaround times, making the entire process as smooth and hassle-free as possible.

Further information on area of Northampton try HERE

🚚 Local Collection Across Northampton

We provide fast, secure, and reliable collection of physical files from locations across Northampton and the surrounding areas. Moreover, we understand that every business and organisation has unique needs, which is why our collections are fully tailored to ensure convenience and efficiency. In fact, our services cover a wide range of locations, making it easier than ever for you to digitise your records without disrupting your daily operations.

Whether your office is in the town centre, situated in Brackmills, or based in Kingsthorpe, we can arrange a collection. Furthermore, we also support businesses and organisations in nearby areas, ensuring that no matter where you are in Northamptonshire, your documents can be safely collected and securely transported to our scanning facility.

  • Abington

  • Duston

  • Kingsthorpe

  • Brackmills

  • Moulton Park

  • Weston Favell

  • Upton

  • Plus nearby towns like Wellingborough, Towcester, and Daventry

Our fully vetted team uses tracked vehicles to transport your documents safely to our ISO-accredited scanning bureau.

👉 Learn more about secure document collection

🗃️ What We Scan

We can digitise virtually any type of document, no matter its condition, size, or format. Furthermore, we have extensive experience handling a diverse range of files, which allows us to ensure that every document is scanned accurately, securely, and efficiently. In addition, our team is skilled at managing both everyday office records and specialised technical documents, giving you confidence that your files are in safe hands. As a result, some of our most common scanning jobs include:

📂 HR files and personnel records
🧾 Accounts payable and financial paperwork
📐 Large-format plans, engineering drawings & site maps
📑 Legal case files and tenancy agreements
🏥 GP, care home and hospital records
🏛️ Council archives, building control & planning applications
🏫 Safeguarding, SEND and pupil records

We also scan bound books, ring binders, stapled sets, and historical files. Every batch is manually prepared for accuracy and quality.

👉 Explore our document preparation process

🔍 OCR Scanning – Search Your Files Instantly

Our scanning service includes Optical Character Recognition (OCR) as standard. With OCR, your PDFs become fully searchable by name, keyword, reference number, or date — perfect for quick lookups.

OCR helps you:

✅ Retrieve files in seconds
✅ Meet audit and compliance deadlines
✅ Improve document access and workflow
✅ Integrate with systems like SharePoint or your DMS

👉 Read more about OCR document scanning

🔐 GDPR Compliant & Fully Certified

When you work with us, your data is always protected and handled with the utmost care. Moreover, to ensure the highest standards of security, compliance, and reliability, we are certified to:

  • GDPR (General Data Protection Regulation): Ensuring that all personal and sensitive data is handled legally and securely.

  • BS 10008: Certifying that electronic copies of documents are admissible as evidence, giving you confidence in legal and regulatory matters.

  • ISO 9001:2015: Demonstrating our commitment to quality management, continuous improvement, and customer satisfaction.

  • BS EN 15713: Ensuring the secure destruction and recycling of paper records, providing a complete end-to-end document management solution.

In addition, our team follows strict internal protocols, including secure handling, tracking, and storage of all documents throughout every stage of the scanning process. Consequently, you can trust that your records are safe, organised, and fully compliant at all times.

We also provide:

🔒 Chain-of-custody tracking
🧾 Certificates of destruction (if you choose shredding)
💾 Encrypted digital delivery
🔁 Free digital retrievals
👤 A dedicated account manager

👉 See our data protection policy

💬 Who We Help in Northampton

At Data Solutions Group, we work with a wide range of clients in and around Northampton, helping them digitise, organise, and secure their documents efficiently. Furthermore, we tailor our services to meet the unique needs of each sector, ensuring accuracy, security, and accessibility every step of the way.

🏢 SMEs – Streamlining Business Records

Many small and medium-sized businesses choose us to digitise HR, finance, and administrative documents. As a result, they can save office space, streamline workflows, and improve access to critical information, enabling teams to focus on growth and productivity.

🏫 Schools and Academies – Secure Educational Records

We support educational institutions by archiving pupil records, SEND files, and administrative documents. Consequently, schools and academies can maintain compliance with regulations while ensuring that information is quickly and easily retrievable when needed.

🏠 Housing Providers – Efficient Tenancy Management

From tenancy files and property plans to void reports, we help housing associations digitise and manage key records securely. Moreover, our services improve efficiency, accessibility, and collaboration across housing teams, helping them respond faster and make better-informed decisions.

🏥 GP Practices and Care Homes – Safe Medical Records

We provide secure medical record scanning for GP practices, care homes, and other healthcare providers. In addition, digitisation allows organisations to store and access patient information safely, while remaining fully compliant with GDPR and healthcare regulations.

🏛️ Local Authorities – Managing Public Records Digitally

Councils and public sector organisations rely on us to convert planning files, historic records, and administrative archives into searchable digital formats. Therefore, records are easier to manage, share, and retrieve, supporting faster decision-making and improved public service delivery.

In addition, by tailoring our services to each client’s specific needs, we ensure that documents are handled securely, scanned accurately, and delivered in a usable digital format. Consequently, partnering with us allows organisations across Northampton to save time, reduce costs, and maintain complete control over their records.

👉 View industry-specific scanning services

📞 Start Your Scanning Project in Northampton

Ready to go paperless? Whether you need to scan a single cabinet or a warehouse of files, we’re here to help.

📞 Call us today on 01625 400250
💬 Or Request a Free Quote Online

We offer free consultations and site visits across Northamptonshire.

Data Solutions Group – Trusted by Northampton's organisations for compliant, efficient, and cost-effective document scanning.