NHS Medical Records Scanning

NHS Medical Records Scanning

🏥 NHS Medical Records Scanning, Management & Secure Destruction

Trusted Document Solutions for Healthcare Organisations UK-Wide

At Data Solutions Group, we specialise in the secure scanning, management, and certified destruction of NHS medical records for both public and private healthcare providers. As a result, your organisation benefits from greater efficiency, improved compliance, and enhanced patient care. In addition, we ensure full adherence to the Data Protection Act, treating every record with the highest level of confidentiality.

📋 ICO Registered – Ref No: ZA513254

🔒 Quality, Security & Compliance You Can Trust

We maintain the highest standards through the following accreditations and practices:

✅ ISO 9001:2015 Certified – Therefore, you can expect consistent quality and accountability in every process.
📜 PD 0008 Code of Practice – This ensures the legal admissibility and long-term integrity of your scanned documents.
🛡️ DSP Toolkit Registered – Moreover, we are compliant with the National Data Guardian’s 10 Data Security Standards, essential for NHS and health & social care providers.

📦 High-Volume Medical Records Digitisation

Whether you're digitising a single department or an entire archive, our scanning bureau handles it all with speed and accuracy. Furthermore, we are equipped to process documents of all sizes and types.

We specialise in:

  • 📁 Patient files & medical notes

  • 🏷️ Barcoded folders and tracking labels

  • 🧾 Receipts, till rolls, and other small-format documents

  • 📚 Bound medical books and journals (non-destructive, up to A3)

  • 📐 Oversized documents and charts (up to A0)

After scanning, files are delivered in your preferred format (e.g., PDF, TIFF, JPEG), so that they integrate easily with your existing systems.

🤝 Collaborative Workflow With Your NHS Teams

To ensure precision, we work closely with your team at every stage. Whether you need help preparing files or want full-chain-of-custody tracking, our team will support you throughout.

We work directly with:

  • 👩‍💼 Records Managers

  • 🧑‍💻 Document Controllers

  • 🔍 Compliance & Governance Officers

As a result, your project stays compliant, secure, and on schedule.

🚀 Why Digitise NHS Medical Records?

Digitising paper records brings several operational and compliance benefits. For example:

⏱️ Quicker Access to patient data – even across departments
🗃️ More Physical Space – reduce storage and archiving costs
📈 Better Regulatory Compliance – align with GDPR & NHS standards
🔐 Enhanced Data Security – protect sensitive information digitally
👩‍⚕️ Improved Patient Experience – support faster and more informed care decisions

Ultimately, digital records lead to better performance and more secure healthcare environments.

Take a look at the NHS home page to see what a fantastic job they do CLICK HERE

📞 Take the Next Step

If you’re ready to modernise your medical records, don’t wait. Contact Data Solutions Group today, and let’s discuss how we can help your organisation digitise with care, compliance, and confidence.

Contact Us Today

Let us help you transform your archive.
📞 Call 01625 400250
📩 Or get in touch via our contact form

Our experienced team will be happy to discuss your project and provide a no-obligation quote.