🛡️ Business Continuity and Disaster Recovery Through Document Scanning

When disaster strikes—whether it’s fire, flood, or accidental loss—paper records are at risk of being permanently destroyed. For many organisations, the inability to access critical files can lead to compliance issues, financial losses, or even business closure.

At Data Solutions Group, we help businesses, public sector bodies, and healthcare providers protect their information by digitising paper archives, ensuring your data is secure and recoverable under any circumstances.

🌐 Why Business Continuity Planning Matters

Every organisation needs to plan for the unexpected. Without a robust disaster recovery strategy, you risk:

❌ Losing vital contracts, invoices, and HR records
❌ Failing compliance audits due to missing documentation
❌ Slower response times during crises
❌ Significant operational downtime

Document scanning is a simple but powerful step toward ensuring your information stays protected and accessible.

📂 How Document Scanning Supports Disaster Recovery

By converting paper records into secure, digital files, you gain:

1️⃣ Secure Digital Backups

Scanned files can be stored on secure servers or in the cloud, ensuring your data is safe even if your physical office is compromised.

2️⃣ OCR Searchable Archives

OCR technology transforms scanned files into fully searchable PDFs, allowing fast retrieval during recovery efforts.

3️⃣ GDPR and Compliance Protection

Maintaining GDPR compliance is easier with digital files, which can be encrypted, access-controlled, and tracked.

4️⃣ BS 10008 Legal Admissibility

Scanned files meet BS 10008 standards, ensuring they are legally admissible in UK courts, even if the paper originals are lost.

🔒 A Secure Chain of Custody

We ensure every document is handled with the highest level of security:

ISO 9001:2015 – Quality Management
ISO 27001 – Information Security
BS 10008 – Legal Admissibility of Electronic Records
GDPR-compliant handling of sensitive information

See our certifications and compliance

🚛 Nationwide Secure Collection

Our tracked collection vehicles collect documents from anywhere in the UK, from Manchester and Birmingham to London and Liverpool, ensuring your records are protected from the very first step.

Learn more about our secure document collection

💡 Why Choose Data Solutions Group for Disaster Recovery

✅ Free sample scanning to test quality before committing
✅ Full indexing and file naming for easy retrieval
✅ OCR-enabled, legally compliant files
✅ Decades of experience supporting UK businesses and public sector organisations

📞 Protect Your Business Today

Don’t wait for a disaster to highlight the risks of paper-based archives.

📞 Call us on 01625 400250
📩 Or request a free quote online HERE

Secure your business continuity with professional document scanning.